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 Butler County Youth Hockey Association
2011 Board Minutes
 

January 2011

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
January , 2011
 

 
February 2011

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
February , 2011

 
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
March , 2011

 
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
April , 2011

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES APRIL 12, 2011

The April meeting of the Butler County Youth Hockey Association was conducted at Goggin Ice Center on April 12, 2011. The meeting was called to order at 6:45 pm. Board members present were Ben Banks, Bob Blair, Bruce Gray, Gabe Holt, Greg Phillips, Jim Moffett, Michelle Deaton, Ron Spaulding and Sarah Persinger. Board Members absent were Dave Clay.
Guests: Dan Daikawa and Matt Dufinetz.

Secretary’s Report: The minutes from the March 8, 2011 meeting were presented and approved with motion to approve from Ben and second from Bruce.
Treasurer’s Report: The bank account balance for BCYHA is $25,383.02. $21,327.74 at First Merchants and $4,055.28 at Huntington.
Equipment Report: Pucks have been received. Water bottles and carriers are still needed. An inventory of our pinnies shows one pinnie has been misplaced throughout the year. An inquiry will be made to determine when our locker needs to be cleaned out.
Coaching Coordinator’s Report: New applications are still being received for coaches and some current coaches have expressed interest in returning in some capacity giving the organization options for next season. Recommendations will be made upon seeing the turnout at tryouts and determining the coaches requirements.
BTHL Representative’s Report: Further unsuccessful attempts have been made to get our tryout information on the website. It was discussed that some reorganization is going on which may be causing the communication problems.
MOBHL Representative’s Report: Overall the year was a successful and enjoyable in the MOBHL. An opportunity to play more locally next year in the MYHL is being reviewed and pursued.
MYHL Representative’s Report: There is a scheduled telephone conference on April 20 to discuss expanding the league to include Bantam level teams next year. Lexington and Louisville have shown interest in joining the league. At this point it appears West Virginia will remain in the league.

Old Business:
1. PR Visions: Posters have been posted at local businesses such as the YMCA, restaurants, youth centers, etc.

New Business:
1. Team Tryouts: Dan D. will secure evaluators and on-ice assistants. Dan mentioned Talawanda would have an evaluator each session. Jim has prepared the duty sheets. The format will be basically as it was last year with 70 minute sessions. Bantams will have the first time slot, PeeWees the second and Squirts will have the third. The PeeWee AA team will attend the sessions this year, plus have an additional ice time for their tryout sessions. All were reminded the importance for all players to register AND attend the tryouts. Handouts will be available for parents explaining the tryout and selection processes. A special board meeting to review team selections will be held on Tuesday, April 26, at Goggin.
2. Board Member Elections: Voting completed on April 10. The following people were elected to a new two year term. Michelle Deaton, Gabe Holt, Egon Kraan, Kristen Schwind and Dwight Huddleston.
3. Youth Hockey Parent Survey: Survey results have been compiled and detailed results will be reviewed at a future meeting. General observations showed high marks in the area of coaching while an area of improvement would be in involving parents more.
4. Proposed 2011-12 Ice Schedule: Next year’s practice schedule will closely resemble this year’s. Some times were moved a little earlier so players could get home at an earlier time. 70 minutes were also removed for the PeeWee AA team. This schedule has not yet been confirmed with Goggin. It was also mentioned to look at providing a break from the ice during the Christmas and New Year’s holiday season.
5. BCYHA E-mail Change: The BCYHA email address will change to “ ” from “ ”.

Amotion was made to adjourn by Bruce Gray and seconded by Ben Banks at 8:15 PM. The next regular meeting is scheduled for Tuesday, May 10, 2011, 6:45 PM at Butler REC. A special team selection meeting is scheduled for

Tuesday, April 26, 2011, 6:45 PM at Goggin.

Submitted by Greg Phillips
 
 
 
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
May , 2011
BUTLER COUNTY YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES MAY 10, 2011

The April meeting of the Butler County Youth Hockey Association was conducted at Goggin Ice Center on April 12, 2011. The meeting was called to order at 6:45 pm. Board members present were Ben Banks, Michelle Deaton, Bruce Gray, Dwight Huddleston, Egon Kraan, Kristen Schwind, Greg Phillips and Ron Spaulding. Board Members absent were Bob Blair and Gabe Holt.
Guests: Matt Dufinetz and Rich Bohon.

Secretary’s Report: The minutes from the April 12, 2011 meeting were presented and approved with motion to approve from Ben and second from Bruce.
Treasurer’s Report: The bank account balance for BCYHA is $3,119.32. $1,420.12 at First Merchants and $1,699.20 at Huntington. The last ice bill of over $32,000 for the 2010-11 season was paid.
Equipment Report: Water bottles were purchased at the BCYHA tryout sessions. Carriers are still needed. Our locker has been cleaned out and an inventory of our equipment will be done over the summer prior to next season.
Coaching Coordinator’s Report: It was reported that Dan Daikawa will be leaving the Goggin and the area to pursue other opportunities. We may have individuals who could fill this role but it was decided to wait until Dan’s replacement at Goggin comes on board before a decision is made. This position has been a good fit for the organization and we would like to obtain the new person’s interest in assisting BCYHA in this capacity.
BTHL Representative’s Report: No updates have been made on the BTHL website. It was thought that reorganization of personnel is playing a factor in the lack of activity in the communication area. At future meetings of the BTHL, our representatives will propose the division sizes be kept in check to align with ADM recommendations. We will probably have two Squirt teams, one PeeWee, and one Bantam in the league next year.
MOBHL Representative’s Report: It was thought that the MOBHL may fold with the number of teams declining. Many of the Columbus teams are moving to the Columbus Cup League.
MYHL Representative’s Report: Ben reported a meeting was coming up on May 20 to discuss Bantam options for the league. BCYHA will be giving their commitment to play in the MYHL at that time.

Old Business:
1. PR Visions: The general thought was the 2nd semester went better for the use of Pr Visions. If they are used again next year, their purpose will concentrate more on communications.

New Business:
1. Election of Officers: The following were elected as officers for the 2011-12 year. President - Ron Spaulding, Vice President – Ben Banks, Treasurer – Michelle Deaton, Secretary – Greg Phillips, Registrar – Kristen Schwind. The following were selected as league representatives for BCYHA. BTHL – Gabe, MYHL – Ben, MOBHL – none this year. Ben said he could begin the year being a contact person for Jr. Redhawk program and Kristen could step in as needed.
2. Team Selections: This year saw a record register for tryouts with 118 which was up from 84 from the previous year. The following represents the initial break-down of the BCYHA teams. There could be some movement in the teams and their sizes since not all players have made their final commitments.

Squirt A (1) 14 players & goalies Head Coach: Pat Kallmyer, Asst: Mike Bacevich
Squirt A (2) 13 players & goalies Head Coach: Mitch Mahoney, Asst: Rich Bohon
Squirt B 15 players & goalies Head Coach: Marc Tincher, Asst: Tom Madl
PeeWee AA 15 players & goalies Head Coach: Brad Kiplinger, Asst: TBD
PeeWee A 17 players & goalies Head Coach: Mike Bacevich, Asst: Denny Deaton & Danny Deaton
PeeWee B 20 players & goalies Head Coach: Dave Brabender, Asst: Ben Brabender
Bantam A 17 players & goalies Head Coach: Steve McGrinder, Asst: Fred Deer and Bob Blair
Bantam B 17 players & goalies Head Coach: Sean Gray, Asst: Jon Mixell
HS Club* Head Coach: Derek Felici, Asst: TBD The club team is not directly under the jurisdiction of BCYHA but many services are shared with a great deal of cooperation.

3. Coaches Selections: Coaches are listed in the above team selections.
4. Youth Hockey Parent Survey: Approximately 190 surveys were sent to BCYHA and Jr. Redhawk families requesting their input on the 2010-11 hockey season. The survey had approximately 30 items where input could be given on importance and satisfaction of each item. 97 responses were received. Areas of greatest satisfaction are coaching and the facilities. The main area of concern involves communication with some mention of game experience (announcing and music selection). Some discussion was given toward off season and additional ice sessions.
5. Proposed 2011-12 Ice Schedule: Next year’s practice schedule will closely resemble this year’s. Some times were moved a little earlier so players could get home at an earlier time. There is a little more shared ice giving more total ice time. This schedule has not yet been confirmed with Goggin. It was discussed to include tournament fees into the up-front costs so they are not a burden as an extra cost at the end of the year.

A motion was made to adjourn by Bruce Gray and seconded by Egon Kraan at 8:45 PM. The next regular meeting is scheduled for Tuesday, June 14, 2011, 6:45 PM at Butler REC.

Submitted by Greg Phillips
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BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
June , 2011

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES JUNE 14, 2011

The June meeting of the Butler County Youth Hockey Association was conducted at Goggin Ice Center on June 14, 2011. The meeting was called to order at 6:45 pm. Board members present were Michelle Deaton, Bruce Gray, Gabe Holt, Dwight Huddleston, Egon Kraan, Kristen Schwind, Greg Phillips and Ron Spaulding. Board Members absent were Ben Banks and Bob Blair.
Guests: Sarah Persinger.

Secretary’s Report: The minutes from the May 10, 2011 meeting were presented and approved with motion to approve from Bruce and second from Egon.
Treasurer’s Report: The bank account balance for BCYHA is $4,642.23. $3,193.32 at First Merchants and $1,448.91 at Huntington.
Equipment Report: We have received a different locker for our equipment at Goggin and our equipment has been relocated to the new locker. Carriers are still needed.
Coaching Coordinator’s Report: No report.
BTHL Representative’s Report: Fees are going up for all levels for BTHL. Squirts and PeeWees are going from $780 to $800 and Bantams are going up from $780 to $850. New officers have been elected for the upcoming year. Possible rule changes have also been discussed and include the following. Minor penalties for Squirts and PeeWees may be 1½ minutes instead of 2 minutes where period lengths are less than a specified time. Icing may become a penalty for short-handed teams. Tag up off sides is being evaluated. Body checking may be removed for U12, PeeWee and under. Fair Play points may be incorporated where teams can receive an additional point if their penalty minutes do not exceed an established limit. Team applications are due by August 15. Stamped rosters must be ready by the pre-season tournament this year which is September 17 and 18 and will probably be held at Cincinnati rinks. Post season tournaments are scheduled for February 10-12 and February 17-19 of 2012.
MOBHL Representative’s Report: No report.
MYHL Representative’s Report: No report.

Old Business:
1. Election of Officers: No comments.
2. Team Selections: Teams are sorting themselves out with some minor adjustments. It is very likely the PeeWee AA team will not form through BCYHA this year and plans are being made without their presence in the schedules. Roster and jersey numbers are being confirmed and placed on the web site.
3. Youth Hockey Parent Survey: An abbreviated version of the survey results is being created for the web site.

New Business:
1. Coaches Selections: After last month’s meeting, Steve McGrinder accepted the head coach position of Talawanda’s varsity program and is no longer available to coach the Bantam A team. Fred Deer submitted his interest in the Bantam A head coach position and the board unanimously accepted his desire to be Bantam A head coach. Fred will be contacted and select his assistant coach(es) for approval by the board.
2. Coaching Coordinator: Options are still being reviewed for this position.
3. Proposed 2011-12 Ice Schedule: During the month board members reviewed three ice plans for the 2011-12 season. Feedback was also obtained from coaches. Plans B and C were viewed as the most favorable. Plan C gave very team an opportunity for solo ice time but increased costs slightly. With higher number of players on a few of the teams it was thought this could help offset some of the costs. Plan C was chosen as the preferred ice plan for the organization and further action will follow to confirm the initial cost estimates.
4. Summer Hockey: Pond hockey sessions are scheduled for June 17, 24 and July 8, 15 from 7:15 PM until 9:15 PM. Squirts and first year PeeWees have the first hour and second year PeeWees and Bantams have the second hour of each session. Cost is $10 for each session for players and goalies. A broadcast email will be sent to all BCYHA families as a reminder. Jerseys will be available at the summer sessions for sizing purposes.
5. Communications: The topic of developing a Facebook page was introduced. With this falling into the communication category it was discussed that we develop an overall plan that may encompass Facebook. This was an area that came out in the survey that the organization could improve on. Further discussion will continue at next month’s meeting with the possible assigning of a chair person to continue the process in an organized manner.

A motion was made to adjourn by Bruce and seconded by Michelle at 8:25 PM. The next regular meeting is scheduled for Tuesday, July 12, 2011, 6:45 PM at Butler REC. Future meetings will return to Goggin.

Submitted by Greg Phillips
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BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
July , 2011

 BUTLER COUNTY YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES JULY 12, 2011
 
The July meeting of the Butler County Youth Hockey Association was conducted at Butler REC on July 12, 2011. The meeting was called to order at 6:45 pm. Board members present were Ben Banks, Bob Blair, Bruce Gray, Dwight Huddleston, Egon Kraan, Kristen Schwind, Greg Phillips and Ron Spaulding. Board Members absent were Michelle Deaton and Gabe Holt.
Guests: None.

Secretary’s Report: The minutes from the June 14, 2011 meeting were presented and a correction was made. The location of the meeting was correctly stated at Butler REC instead of Goggin Ice Center. The minutes were approved with a motion from Bruce and second from Bob.

Treasurer’s Report: The bank account balance for BCYHA is $4,506.28. $2,737.12 at First Merchants and $1,769.16 at Huntington.

Equipment Report: Water bottles and carriers are still needed so each team will have their own. Whistles also need to be ordered for coaches that don’t have them. Jerseys will be available for players to try on for sizing at the July 15 pond hockey.

Coaching Coordinator’s Report: No report.

BTHL Representative’s Report: Applications and rosters are due August 15. Our internal information should be compiled by August 12.

MOBHL Representative’s Report: No report. This item will be dropped from future agendas since we no longer have any affiliation with the MOBHL.

MYHL Representative’s Report: End of season tournaments are scheduled to be held at Goggin. A conflict came up with a Miami Varsity game on a Friday night. The MYHL games will be moved to a different location. It was reported Lexington and Athens are joining the league and Louisville will not be joining.

Old Business:
1. Team Selections: A squirt player who made a team in another organization but had that team fold inquired about playing with BCYHA. The player made two pond hockey sessions and was appropriately evaluated. They were offered a position on one of our squirt teams and accepted. Applicable registration fees will be collected. Mention was also made that a couple other players had made similar inquiries into joining our organization. These will be reviewed on an individual basis like the other.

2. Coaches Selections: Some head coaches have not confirmed their selections for assistant coaches. We will follow up and confirm the recommendations.

New Business:

1. Coaching Coordinator: Options are still being evaluated to fill this position.

2. Proposed 2011-12 Ice Schedule: Ice contracts were signed and returned to Goggin for the upcoming year. Plans C was adopted giving all teams some solo ice time. It was mentioned the late time slot will be distributed so one team doesn’t always have the late practice. A motion to approve was made by Bruce with a second by Bob.

3. Summer Hockey: Pond hockey sessions are going well with weekly attendance ranging from 45 to 52 skaters. Additional ice time is available from Goggin. Ron is going to see what is available and secure a few slots if they fit our schedule. Skating sessions will also be offered later this summer for our rostered and registered players.

4. Communications: Discussion was given to using Facebook as a means of communicating timely and useful information to our players and families. The pros and cons were discussed. It was determined to proceed using caution by beginning with a trial audience and giving limited access. Egon was chosen to head this project with assistance from others. Twitter was also mentioned as a possible technology and will be reviewed as well. Our current website contains some functionality allowing our families to maintain their own profiles. Some limited testing of this has been completed by a few parents with positive results. This will be expanded to a single team for further testing.

5. Fund Raising: Kim Mainous is helping to organize and formalize our fund raising efforts. Some topics brought up have been national discount cards, pizza cards, and local business sponsorships. Kim is planning on attending the meeting in August.

6. Other: A departing bantam from last year had some questions on his options for hockey at the high school level. He wanted to play for his school which is part of the CAHA High School league but is not guaranteed a spot. He didn’t know if the Butler County High School club team would be an option if he did not make his school team. It was discussed whether the BCYHA could contact CAHA seeking a predetermined decision based upon the results of the high school tryouts. It was decided to seek a decision upon confirmation from the player’s family to do so.
 
A motion was made to adjourn by Bruce and seconded by Bob at 8:50 PM. The next regular meeting is scheduled for Tuesday, August 9, 2011, 6:15 PM at Goggin Ice Center, room 227.
Submitted by Greg Phillips
 
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August 2011

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
August , 2011

 
 
 BUTLER COUNTY YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES JULY 12, 2011

The July meeting of the Butler County Youth Hockey Association was conducted at Butler REC on July 12, 2011. The meeting was called to order at 6:45 pm. Board members present were Ben Banks, Bob Blair, Bruce Gray, Dwight Huddleston, Egon Kraan, Kristen Schwind, Greg Phillips and Ron Spaulding. Board Members absent were Michelle Deaton and Gabe Holt.

Guests: None.

Secretary’s Report: The minutes from the June 14, 2011 meeting were presented and a correction was made. The location of the meeting was correctly stated at Butler REC instead of Goggin Ice Center. The minutes were approved with a motion from Bruce and second from Bob.

Treasurer’s Report: The bank account balance for BCYHA is $4,506.28. $2,737.12 at First Merchants and $1,769.16 at Huntington.

Equipment Report: Water bottles and carriers are still needed so each team will have their own. Whistles also need to be ordered for coaches that don’t have them. Jerseys will be available for players to try on for sizing at the July 15 pond hockey.

Coaching Coordinator’s Report: No report.

BTHL Representative’s Report: Applications and rosters are due August 15. Our internal information should be compiled by August 12.

MOBHL Representative’s Report: No report. This item will be dropped from future agendas since we no longer have any affiliation with the MOBHL.

MYHL Representative’s Report: End of season tournaments are scheduled to be held at Goggin. A conflict came up with a Miami Varsity game on a Friday night. The MYHL games will be moved to a different location. It was reported Lexington and Athens are joining the league and Louisville will not be joining.

Old Business:

1. Team Selections: A squirt player who made a team in another organization but had that team fold inquired about playing with BCYHA. The player made two pond hockey sessions and was appropriately evaluated. They were offered a position on one of our squirt teams and accepted. Applicable registration fees will be collected. Mention was also made that a couple other players had made similar inquiries into joining our organization. These will be reviewed on an individual basis like the other.

2. Coaches Selections: Some head coaches have not confirmed their selections for assistant coaches. We will follow up and confirm the recommendations.

New Business:

1. Coaching Coordinator: Options are still being evaluated to fill this position.

2. Proposed 2011-12 Ice Schedule: Ice contracts were signed and returned to Goggin for the upcoming year. Plans C was adopted giving all teams some solo ice time. It was mentioned the late time slot will be distributed so one team doesn’t always have the late practice. A motion to approve was made by Bruce with a second by Bob.

3. Summer Hockey: Pond hockey sessions are going well with weekly attendance ranging from 45 to 52 skaters. Additional ice time is available from Goggin. Ron is going to see what is available and secure a few slots if they fit our schedule. Skating sessions will also be offered later this summer for our rostered and registered players.

4. Communications: Discussion was given to using Facebook as a means of communicating timely and useful information to our players and families. The pros and cons were discussed. It was determined to proceed using caution by beginning with a trial audience and giving limited access. Egon was chosen to head this project with assistance from others. Twitter was also mentioned as a possible technology and will be reviewed as well. Our current website contains some functionality allowing our families to maintain their own profiles. Some limited testing of this has been completed by a few parents with positive results. This will be expanded to a single team for further testing.

5. Fund Raising: Kim Mainous is helping to organize and formalize our fund raising efforts. Some topics brought up have been national discount cards, pizza cards, and local business sponsorships. Kim is planning on attending the meeting in August.

6. Other: A departing bantam from last year had some questions on his options for hockey at the high school level. He wanted to play for his school which is part of the CAHA High School league but is not guaranteed a spot. He didn’t know if the Butler County High School club team would be an option if he did not make his school team. It was discussed whether the BCYHA could contact CAHA seeking a predetermined decision based upon the results of the high school tryouts. It was decided to seek a decision upon confirmation from the player’s family to do so.
 
A motion was made to adjourn by Bruce and seconded by Bob at 8:50 PM. The next regular meeting is scheduled for Tuesday, August 9, 2011, 6:15 PM at Goggin Ice Center, room 227.

Submitted by Greg Phillips



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September 2011

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
September , 2011
 
 
 BUTLER COUNTY YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES SEPTEMBER 13, 2011

The September meeting of the Butler County Youth Hockey Association was conducted at Goggin Ice Center on September 13, 2011. The meeting was called to order at 6:15 pm. Board members present were Ben Banks, Dwight Huddleston, Egon Kraan, Kristen Schwind, Michelle Deaton, Bob Blair and Ron Spaulding. Board Members absent were Greg Phillips, Bruce Gray, and Gabe Holt.

Guests: Kevin Ackley, and John Mihalik.

Registrar’s Report:Still missing a couple MYHL registrations, but expect to have them in time. A skate-up request for a Jr. Redhawks Squirt B player was presented and unanimously approved. Nearly all Birth Certificates have been collected to comply with USA Hockey regulations.

Secretary’s Report: The minutes for August Meeting were presented and approved with a motion from Ron Spaulding and a second from Egon Kraan.

Treasurer’s Report: The bank account balance for BCYHA is $8032.98, $7031.22 at First Merchants and $1001.76 at Huntington. Paid for La Rosas Peelers, Pond Hockey, CAHA League Fees, and bought whistles.

Equipment Report: No report.

Coaching Coordinator’s Report: No report.

BTHL Representative’s Report: Seeding Tournament is this weekend. Schedules have already been revised, so coaches have been advised to check the schedule often. Scheduling meeting is set for October 1 at 9:30am at Dayton Hara Arena. New rules under proposal are to be discussed: 1) Reduced Contact at Peewee level, 2) Sportsmanship Points, 3) Reduction in minor penalty time.

MYHL Representative’s Report:BCYHA will be hosting the end of season tournament at Goggin. MYHL has opted against a seeding tournament.

Old Business:

1. Team Selections: There has been some small player movement with the Peewee B team losing 2 players, and the Bantam A team losing 1 player.

2. Coaches Selections: No updates.

3. Coaching Coordinator: No updates.

4. Summer Hockey and Skill Sessions: No updates.

New Business:

1. Communications: No word from PR Visions yet. Facebook page now has 61 followers and we expect more activity on the page once the season gets fully underway. Communication coordinator will be drafting a letter of appreciation to Degree/USA Hockey for the Jerseys.

2. Fund Raising: La Rosas Buddy cards are coming soon, and Kim Mainous to contact parents to let them know of the opportunity to raise funds. Cyclones game fundrasiers are also been worked out for weekends when our teams have home games.

3. Kevin Ackley introduced John Mihalik as a new member of the Goggin Staff. John will be working with Jr. Redhawks and will also be managing front desk staff at the Goggin. John Mihalik introduced the details for Freestyle hockey sessions, and requested the information be shared with BCYHA parents. Kevin introduced the idea of a pre-season Gymboree style tournament for regional teams hosted at the Goggin. Ron Spaulding mentioned the possibility of requesting additional ice time next year in preparation for the likelihood of a third peewee team.

4. Pro-Shop: Discussed with Kevin and John the possibility of working with BCYHA with getting custom orders and competitive pricing for BCYHA families. Some parents have expressed interest in concussion helmets, and the pro-shop can help save the parents shipping costs. The possibility of having some items on hand to help size the equipment was also discussed.

5. A bucket of pucks is missing. It is suspected that one of the coaches may have left it outside of the locker and a member of the Goggin staff may have mistaken them for the Varsity pucks.
 
A motion was made to adjourn by Michelle and seconded by Dwight at 8:05 PM. The next regular meeting is scheduled for Tuesday, October 11, 2011, 6:45 PM at Goggin Ice Center, room 227.

Submitted by Egon Kraan for Greg Phillips

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BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
October , 2011

 

 BUTLER COUNTY YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES OCTOBER 11, 2011

The October meeting of the Butler County Youth Hockey Association was conducted at Goggin Ice Center on October 11, 2011. The meeting was called to order at 6:15 pm. Board members present were Ben Banks, Bob Blair, Bruce Gray, Egon Kraan, Gabe Holt, Greg Phillips, Kristen Schwind, Michelle Deaton, and Ron Spaulding. Board Members absent were Dwight Huddleston. Other representatives present were John Mihalik (Goggin).

Guests: None.

Secretary’s Report: The minutes for September meeting were presented and approved with a motion from Ben Banks and a second from Bruce Gray.

Treasurer’s Report: The bank account balance for BCYHA is $26,317.39; $24,815.63 at First Merchants and $1501.76 at Huntington. Paid for referee fees and USA Hockey reimbursements. Silver Stick applications are being completed and these fees will be paid in the near future. A broadcast email will be sent to BCYHA families reminding them of the availability of our credit card payment process. It was noted to review and evaluate credit card processing later in the year.

Registrar’s Report:Two rosters still need to be approved. USA Hockey registrations are needed for some members of the High School Club Team. It was also mentioned that registrations for coaches and on-ice assistants are needed. Administrative services for the Club Team was briefly discussed. Further clarification and discussion will follow at future meetings.

Equipment Report: There are a few helmet stickers on hand but some will be ordered for our new players. Discussion was given on the importance of wearing the proper equipment that fits properly. John Mihalik and Steve McGrinder will reinforce this information at future sessions with the various teams, groups, and coaches.

Coaching Coordinator’s Report: No specific report but safety issues discussed that are listed in new business.

BTHL Representative’s Report: Gabe reported final team placements are complete and schedules have been placed on the web site. BCYHA placed a team at the “A” Gold level in each division. Fair Play Points will be used during the season to promote fewer penalty minutes in game play. A team could accumulate an additional point toward league standings if their penalty minutes for the game do not exceed the length in minutes of their period they play for their age group. There are other qualifiers for the Fair Play Points for coach and parent behavior.

MYHL Representative’s Report: Ben reported league games have been scheduled. Discussion was given on a noise maker policy at Goggin Ice Arena. Goggin’s document will be discovered and made available to all BCYHA and visiting teams.

Old Business:

1. Pro Shop: John will review the needs and demands of the BCYHA providing information on how the Pro Shop can serve our families. He did mention free initial sharpening and baking on new skate purchases.

2. Goggin Staffing and Event Updates: No updates.
 
New Business:

1. Communications: No word from PR Visions yet. Egon mentioned providing game updates in a timely manner via various methods. Four of our skaters are participating in a shootout competition through Fox Sports. They were invited and are now advancing in the competition where they will perform at a Blue Jackets game. Cody Murphy, varsity player for Miami University, has been helping with our Squirt level group. He broke his leg during a recent varsity game at Goggin. Egon was going to send a card on their behalf.

2. Fund Raising: La Rosas Buddy cards are selling well. We will keep our remaining cards for a little bit longer before deciding to return the cards. A Cyclones game fundraiser is coming up in the near future. A raffle type fundraiser is also being developed where winners receive a hot air balloon ride.

3. Safety Item/Report: A discussion was held on head injuries and proper equipment to help prevent head injuries. During the discussion, an informal motion was presented to add a permanent agenda item at each regular monthly board meeting to discuss a safety/health related topic. This motion was adopted and will be in place at the next board meeting in November. More information and education concerning head injuries will be provided to coaches, parents, players and officials. Specific procedures will be formalized and distributed. Some items mentioned were the requirement of physician’s release to return to the ice anytime a player has become unconscious as a result of head contact during practice or a game, the proper use of a mouth guard, the availability of concussion helmets, and the general symptoms of concussions. Software to provide baseline testing will be reviewed to see if it is available and can be used for BCYHA purposes in the future. First aid kits will be provided for every team in BCYHA.
 
A motion was made to adjourn by Bruce Gray and seconded by Michelle Deaton at 8:20 PM. The next regular meeting is scheduled for Tuesday, November 8, 2011, 6:45 PM at Goggin Ice Center, room 227.
Submitted by Greg Phillips
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November 2011

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
November , 2011

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION BOARD MEETING MINUTES NOVEMBER 8, 2011
The November meeting of the Butler County Youth Hockey Association was conducted at Goggin Ice Center on November 8, 2011. The meeting was called to order at 6:48 pm. Board members present were Bob Blair, Bruce Gray, Dwight Huddleston, Egon Kraan, Gabe Holt, Greg Phillips, Kristen Schwind, Michelle Deaton, and Ron Spaulding. Board Members absent were Ben Banks. Other representatives present were Steve McGrinder (Coaching Coordinator).

Guests: Sean Gray.

Secretary’s Report: The minutes for the September meeting were presented and approved with a motion from Bruce Gray and a second from Bob Blair.

Treasurer’s Report: The bank account balance for BCYHA is $40,296.45; $34,443.63 at First Merchants and $5,852.82 at Huntington. Most USA Hockey reimbursements have been made. Tournament fees have also been paid.

Registrar’s Report:The Squirt B team is now at 15 players and BCYHA donated some extra red socks to their team. A skate-up request was received for the Squirt B team. Some proper evaluations have been made on the skater. An additional evaluation will be conducted by proper personnel before a final decision is made on the request. Access to the web site will be reviewed with the intent of creating profiles for various positions where appropriate permissions are given to specific users. It was also noted in the meeting that the High School Club team does not have a completed roster. During the meeting it was confirmed with the team manager the appropriate registrations are in order for the club team.

Equipment Report: The lockers have been cleaned out. Two boxes of blue pucks were donated to the Jr. Redhawks. Teams are instructed to purchase their own water bottles if needed and submit receipts for reimbursement. New water bottles should be purchased every year and disposed of prior to the following season. It was recommended that new water bottles have the date written on them. Helmet stickers and score sheets have been ordered. First aid kits have been distributed to all of the teams.

Coaching Coordinator’s Report: It appears coaches are wearing their helmets on the ice. It was noted some did not have them on at earlier practices. Coaches were informed of the helmet rule and are now abiding by it. Coaches are being enlightened with the available resources on USA Hockey attempting to give them appropriate coaching tools. It has been stressed that coaches, players, parents, etc. are representing Butler County Hockey and should act in a way that conforms to the highest standards. Coaches should coach and teach with these high standards in mind. Our coaching strategy should be a system, following the ADM module, which will build from year to year.

BTHL Representative’s Report: No new information.

MYHL Representative’s Report: No new information.

Safety/Health Report:A draft of documents concerning head injuries was sent to board members for review. Various comments have been made attempting to finalize documents to be used by BCYHA. While specifics are still being discussed, it is agreed upon that any dizziness, blurred vision, etc. is an immediate cause for a player to be removed from a game or practice. Return to activity should be accompanied by a doctor’s release. A finalized document should be available in the near future for all BCYHA families. It was mentioned all coaches should be familiar with general emergency procedures and this will be discussed at future coaching coordinator meetings.

Old Business:

1. Goggin Procedures/Guidelines: Questions were raised on the appropriate guidelines for visiting teams and our own BCYHA teams within the Goggin Ice Arena facility. Specific questions were asked concerning noise makers, adult supervision in locker rooms, plus others. Any clarification will be asked of the appropriate Goggin Staff member.
 
New Business:

1. Departures from BCYHA: It was mentioned we could have some Bantams leave the BCYHA program for the Talawanda High School program. Discussion was given on the fees structure for those that may depart since budgets are determined based upon an entire year’s participation. It was decided by a unanimous motion to cap any departing second year Bantam participant’s fee to the difference between the BCYHA fees and the Talawanda fees. This item will be revisited at a future meeting to discuss additional scenarios.

2. Communications: No new information. A review of the status will be addressed at the beginning of 2012.

3. Fund Raising: La Rosas Buddy cards are still left. The Cyclones game fundraiser had a good turnout with over 150 tickets being sold. Another game will be available in January. It was noted Stacy White will be taking over the Kroger Card program from Judy Hannon.

4. Parent/Adult Involvement Issues: While parent/adult involvement is strongly encouraged in the BCYHA community, there are times when such involvement may be a distraction or hindrance to player and team development. Such interference may occur before, during and after games or practices. Discussion was given on providing appropriate and timely communication to potential abusers explaining acceptable behavior.
 
A motion was made to adjourn by Bruce Gray and seconded by Michelle Deaton at 9:03 PM. The next regular meeting is scheduled for Tuesday, December 14, 2011, 6:45 PM at Goggin Ice Center, room 227.

Submitted by Greg Phillips


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December 2011

BUTLER COUNTY YOUTH HOCKEY ASSOCIATION
BOARD MEETING MINUTES
December 13, 2011

The December meeting of the Butler County Youth Hockey Association was conducted at Goggin Ice Center on December 13, 2011. The meeting was called to order at 7:15 pm. Board members present were Ben Banks, Bob Blair, Bruce Gray, Dwight Huddleston, Egon Kraan, Gabe Holt, Kristen Schwind, Michelle Deaton, and Ron Spaulding. Board Members absent were Greg Phillips. Other Representatives presents were John Mihalik (Goggin Representative) and Steve McGrinder (Coaching Coordinator).

Guests: Jon Deprie

Secretary’s Report: The minutes for the November meeting were presented and approved with a motion from Bruce Gray and a second from Michelle Deaton.

Treasurer’s Report: The bank account balance for BCYHA is $57,859.59; $50,543.80 at First Merchants and $7,315.79 at Huntington. Ice fees are due Mid January. New checks have been ordered. Coaches have been reimbursed, and the checks for the MYHL tournament are in.

Registrar’s Report:Submitted all birth certificates to USA Hockey. Certifying these are a priority for Squirt A1 (Kallmyer) as they ready to go to the International Silver Stick tournament in January. In process of reprinting all rosters with updated coaching certification.

Equipment Report: One of the teams is looking to replace a white jersey that was lost (Size Large). Each team is encouraged to keep and wash their own water bottles.

Coaching Coordinator’s Report:A number of coaches have not yet finished their USA hockey modules, and they will be reminded that these need to be completed by December 31. Background checks for all coaches are nearly completed. Coach McGrinder is planning a new round of meetings with coaches. Feels more can be accomplished with individual one-on-one or smaller age-group specific meetings than one large meeting.

BTHL Representative’s Report: Final rosters are due at the end of the year. Squirt A1 (Kallmyer) has to reschedule some home games to attend Silver Sticks. Home game ice has been reallocated, negotiations with opposing teams to reschedule those games is underway.

MYHL Representative’s Report: End of season Tournament is scheduled. Fifty Two (52) teams will be participating. At least one board member will have to be present at each of the games. With the BTHL tournament being the same week, some board members may be unavailable.

Safety/Health Report: Documents concerning head injury were reviewed and approved unanimously by the board. Coaching coordinator will introduce the documents to the coaches and discuss procedures. Baseline testing for concussions was reviewed and further investigation of different methods will be conducted. M11 helmets have been ordered for those who expressed interest.

Old Business:

1. Fund Raising: Cyclones game is coming up in January. Last Cyclones was deemed a success. Still drafting a letter to request and seek out formal sponsorships. Additionally, individual teams are still encouraged to seek out sponsorships but the board requests that when those are secured, that we are informed so we can appropriately recognize those sponsors.
 
New Business:

1. On-Ice and Off-Ice incidents: The baseline behavior expectations of parents, players, and coaches for on-ice and off-ice was spurred by complaints and repeated unsportsmanlike behavior from specific players. A careful review of score sheets will be conducted to determine if there is a specific pattern of penalties from specific players, and in that case, the coaching coordinator will follow-up with the coach to investigate further. Additional discussions uncovered additional instances of possible off-ice incidents that the board felt need to be addressed with players, parents, and coaches. A letter will be drafted to remind all members about the behavior expectations on and off the ice to make sure all players, parents and coaches understand that they represent the association and need to behave accordingly.

2. High School Club Governance: There is some confusion as to the association’s role in governing over the High School Club team. Given the history of the team, the association’s role has been limited. The board feels that the association needs to take a more active role in the governance of this team, and will be having discussions with the club team to clarify our role.

3. Communications: Known Facebook users have been identified for some teams, and have been asked to provide updates on the Association Facebook page. Additionally, the call for new coaches will go out in January, and call for new board members will go out in February.

4. Next Year’s team composition: Different scenarios were discussed for how/what teams would be fielded next year. a. Numbers for Squirt and PeeWee look strong and we may be able to field 3 teams at each division.
b. Numbers for Bantam/High School are not optimal, and discussion started to figure out how to accommodate all players best.
 
 
A motion was made to adjourn by Kristen Schwind and seconded by Dwight Huddleston at 9:25 PM. The next regular meeting is scheduled for Tuesday, January 10, 2012, 6:45 PM at Goggin Ice Center, room 227.
Submitted by Egon Kraan on behalf or Greg Phillips

 
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